§ 2-3-20. Town Administrator/Clerk.

(a)

Appointment. The Board of Trustees, by majority approval, may appoint an Administrator or Town Clerk, and may combine the positions of Administrator or Clerk into a single position, the Town Administrator/Clerk. If the positions are not combined, the Town Administrator shall perform the functions to be filled by the Town Administrator/Clerk, or the Board of Trustees may by resolution define the responsibilities of the Town Clerk. If not defined by the Board of Trustees, the Town Administrator may delegate responsibilities of the Town Administrator/Clerk to the Town Clerk. The Town Administrator/Clerk shall:

(1)

Hold office at the pleasure of a majority of the Board of Trustees.

(2)

Be selected solely on the basis of his or her executive and administrative qualifications with special reference to his or her training and experience.

(3)

Have a Bachelor's degree in business or public administration or equivalent.

(4)

Be compensated for his or her services as the Board of Trustees may determine or as may be stipulated by contract.

(b)

Oath and bond. Before entering office, the Town Administrator/Clerk shall take an oath of office and be bonded in the amount of fifty thousand dollars ($50,000.00) conditioned upon the faithful discharge of duties as Town Administrator/Clerk.

(c)

Functions and duties.

(1)

Administration. The Town Administrator/Clerk shall perform the following duties:

a.

Manage, direct, control and supervise all departments, agencies and services of the Town.

b.

Attend all Board of Trustees meetings and be permitted to participate in discussion of items before the Board of Trustees.

c.

Attend all Planning Commission meetings and be permitted to participate in discussion of items before the Planning Commission.

d.

Attend, when reasonably possible, the meetings of standing Board of Trustees committees and duly elected or appointed boards and commissions of the Town to provide staff support thereto.

e.

Provide information to the Board of Trustees and make recommendations to the governing body as deemed necessary for the good and efficient operation of the Town and its services;

f.

Initiate investigations and conduct inquiries related to citizen complaints concerning the conduct of employees or the quality of municipal services.

g.

On behalf of the Mayor or Board of Trustees, speak before public and private groups to explain functions and operations of the Town's government.

(2)

Clerical. The Town Administrator/Clerk shall perform the following duties:

a.

Cause and have prepared the agenda for regular Board meetings and such other special meetings as may arise.

b.

Keep and maintain minutes of the Board of Trustees and Planning Commission proceedings.

c.

Coordinate all meetings for the Cable Commission, the Board of Adjustment and other Boards of the Town.

d.

Keep and maintain all Town records.

e.

Be responsible for all municipal elections.

f.

Certify, by his or her signature, all ordinances and resolutions enacted or passed by the Board of Trustees.

g.

Develop and prepare such planning documents as the Board of Trustees or Planning Commission shall request.

(3)

Finance. The Town Administrator/Clerk shall perform the following duties:

a.

Countersign all checks and warrants drawn on the Town treasury.

b.

Prepare and submit a recommended annual budget to the Board of Trustees.

c.

Keep the Board of Trustees fully, completely and timely advised as to the financial condition of the Town.

d.

Exercise general supervision and control over all Town purchases and expenditures in accordance with the budget and such policies as may be established by the Board of Trustees.

e.

Serve as coordinator for the Town's economic development activities with related federal, state and local agencies and with private individuals, groups, businesses and foundations.

f.

Recommend to the Board of Trustees a schedule of capital purchases.

g.

Cause to have conducted such internal audits as required and necessary.

h.

Maintain current knowledge of state and federal grant programs, advising the Board of Trustees and Mayor of the same; and to prepare, submit and monitor financial grants and applications.

(4)

Personnel. The Town Administrator/Clerk shall perform the following duties:

a.

Appoint and terminate employees necessary for the efficient performance of responsibilities listed in this Section. All employees shall serve at the pleasure of the Town Administrator/Clerk.

b.

Subject to direction by ordinance or resolution adopted by the Board of Trustees, and subject to state statutes, supervise, direct and assign the duties of all appointive officers and employees in accordance with responsibilities listed in this Section.

c.

Recommend to the Board of Trustees a schedule of salaries for all officers and employees.

d.

Perform other such duties as the Board of Trustees may direct.

(d)

Recognition of Town Administrator/Clerk as Town Clerk. The Town Administrator/Clerk shall be recognized as the Town Clerk in any legal reference to the Town Clerk position by state statutes, municipal ordinances or municipal resolutions.

(e)

Administrative organization. The Town Administrator/Clerk shall propose a plan of administrative organization to the Board of Trustees within ninety (90) days after his or her appointment, which, if approved by the Board of Trustees, shall be adopted by resolution. The administrative plan shall provide for such departments and employees as may be deemed necessary for the efficient administration of the Town. All such employees shall be appointed by the Town Administrator/Clerk with approval of the Board of Trustees.

(f)

Relationship of Board of Trustees to Town Administrator/Clerk:

(1)

Not less than once a year, the Board of Trustees shall review the performance of the Town Administrator/Clerk in relation to duties outlined above and the attainment of Board goals and objectives. The Board of Trustees may increase the Town Administrator/Clerk's base salary or benefits.

(2)

Except for the purposes of inquiry, the Mayor and the Board of Trustees shall deal with the Town Administrator/Clerk solely through the Board of Trustees, and neither the Mayor nor the Board of Trustees shall give direction to any subordinate of the Town Administrator/Clerk.

(g)

Intent. Nothing in this Section shall impair the responsibility of the Board of Trustees for the overall operation of the Town government as required by state law. (Prior code 2.03; Ord. 9-1996 §1; Ord. 11-2007 §1)

(Ord. No. 9-2017 , § 1, 6-27-17)